Utilizing Appointment Slots in Google Calendar

During the first of four days of Google sessions at Google Days in Minot, ND this week, the Gmail team announced a new feature in Google Calendar. This new feature would allow people to view available time slots that you have set up on your calendar. They are able to select that time slot and it will be both reserved on their calendar for you and will conveniently appear on your own Google Calendar as well.

For step-by-step directions, visit http://gmailblog.blogspot.com/2011/06/introducing-appointment-slots-in-google.html.

Source: http://http://gmailblog.blogspot.com/

It was finally on Thursday, during the 3-hour working session at the end of the day that I finally got a chance to sit down with some of the attendees and work with this new feature.  Using Appointment Slots was relatively easy. The directions at http://www.google.com/support/calendar/bin/answer.py?answer=190998 took us through the steps to develop the schedules for each of the labs.

We used Appointment Slots at #gdminot to set up Calendars for teachers to sign up for the different computer labs in the building. So, we actually needed to make a unique calendar for each of the labs, yet we wanted to have all the calendars showing together when we embedded it on the Google Site. The issue that we ran into was that Google Sites  wouldn’t allow us to embed multiple calendars.

How to embed multiple Google Calendars:

  1. Click to the right of your calendar, click the drop down menu and click calendar settings
  2. Click the link for Customize the color, size and other options
  3. scroll down to the bottom of the page and on the left select all the calendars you want to include
  4. Scroll back up and click the update HTML button
  5. Cope the code to your clipboard
  6. Open your Google Site and go to the page you want to embed the calendar on.
  7. Click edit
  8. Click the Insert menu and scroll down to More Gadgets
  9. Click on the Featured gadgets and select the “Embed Gadget”
  10. Click the “select” button
  11. Paste the HTML code in the blank box
  12. Change your width to 800
  13. Change the height to 600
  14. Click the checkbox that will include the scrollbar
  15. Click OK
  16. Save your page to view changes.
I know this seems like a few too many steps, but it was worth it to see all the calendars in one place. Give it a try!

4 thoughts on “Utilizing Appointment Slots in Google Calendar

  1. Jeff Raybon says:

    Ms Thumann,
    Thank you for the information about Google Calender. I am just beginning to expand my use of Google and I need all the organizational help I can get. The link you provided to calender use instructions is much appreciated. Thanks. Jeff Raybon, EDM 310, University of South Alabama

  2. Hi Ms Thumann, if I may, did you set up the labs as “regular” calendars or “resource” calendars? We have a resource system set up at present here in Jakarta for teachers to book rooms/labs. Yet for the life us, we can not figure out how to cancel/notify a booker if the room becomes suddenly unavailable? Your lab booking system sounded similar to what we are trying to achieve here.

    Thank you for your time an we will try your suggestion on how to embed multiple Google Calendars tomorrow. -Martin

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